Recording And Reviewing Availability
Availability helps production planners identify potential clashes. Use it as a planning guide and confirm specific arrangements with the person concerned.
Record Your Availability
- Select My Availability.
- Enter a Description for your own reference. The form states that only you see it; others see available or unavailable.
- Set Date From and, if needed, Date To.
- Either leave both Time From and Time To empty for the whole day, or fill in both times.
- Choose Available or Unavailable under Status.
- Select Add Availability.
A blank end date uses the start date. The start date cannot be later than the end date. If you enter one time, you must enter the other.
Remove A Period
Select an existing entry in your availability calendar and confirm Delete availability? when you intend to remove it.
Check Production Availability
Open a production's Availability, or Contacts → Contacts Availability, to use the Availability Calendar timeline. Set Start Date and End Date to examine the period concerned; the timeline also shows a month on either side.
A contact's Availability tab shows the recorded periods and may provide an Add Availability form. It explicitly asks you to confirm precise availability with the contact rather than treating the calendar as a booking.
Troubleshooting
An availability warning is a reason to investigate the dates and assignments, not proof that the person has accepted or rejected a call. Recording availability does not distribute a call sheet.