Free Artwork Release Form Template for Film Productions

What is an artwork release form?

An artwork release form is a written agreement between a filmmaker and the owner or creator of a piece of artwork that appears on screen. It records that the artist or rights holder gives permission for the work to be photographed, recorded and included in your film, trailer and promotional material.

Why do I need an artwork release?

Paintings on a set wall, murals in the background, posters, sculptures and photographs can all be protected by copyright. Without clear permission, a distributor, broadcaster or festival may ask you to remove or replace the work, which can be costly after the edit is locked. A signed artwork release gives you a clear paper trail and helps with clearance and delivery requirements, including errors and omissions insurance.

What should an artwork release include?

A good release names the production, identifies the artwork and its owner, describes how and where the work may be used, and states the territory and duration of the permission. It should be signed and dated before the work is filmed or shown in the final cut.

How CinePlatform can help with production paperwork

CinePlatform brings your production documents, contacts and timelines together in one place, so releases, agreements and clearances are easy to find, track and share with your team throughout pre-production, shooting and delivery.

This template is a general starting point. For anything complex or high value, seek advice from a qualified legal professional.